Hazardous Goods

Introduction

The activities of storing, processing, transporting and labeling hazardous or dangerous goods are surrounded by strict national and international legislation. The fully integrated EFACS Hazardous Goods module can assist with all aspects of controlling these operations.

The EFACS Hazardous Goods module provides a comprehensive yet flexible solution for the storing and manipulation of all information required to meet the stringent and complex standards in place around this important area of business.

Summary

The Hazardous Goods module may be summarised as follows:

  • UN, CHIP, EU and COSHH standard hazardous information concerning products and chemicals can be maintained.
  • Carrier selection logic can be based on carriers’ hazardous capabilities.
    Stock location restrictions, based upon hazardous good properties and storage segregation rules.
  • Creation, modification and issuing of statutory documents, data sheets and labels.
  • Multiple language ‘Phrases Database’ to hold standard hazardous phrases which can be used to build statutory documents such as a ‘Material Safety Data Sheet” (MSDS).
  • Molecular formulae printing within the standard EFACS report writing language EARL.

Regulations

Strict rules apply to the transportation of loads which have potentially hazardous, poisonous, flammable, chemical or corrosive properties. The UK regulations are based on United Nations directives, which set out requirements and recommendations for packaging, labeling classification and segregation. All of the UN/ COSHH/CHIP properties can be stored within EFACS. This includes storing and maintaining information on Maximum Exposure Limits and Workplace Exposure Limits.

Carrier Selection

The EFACS Hazardous Goods module allows carrier selection to be based on each carrier’s hazardous capabilities. Each shipmenUdelivery must be analysed and compared against the relevant regulations. Products within these shipments must be analysed individually and as a group to check whether they can be shipped together. When a carrier is selected a Dangerous Goods Manifest is created. All hazardous and chemical shipments must be accompanied with the appropriate datasheets and labeling. Some products have maximum shipping quantities, whereas other products can be transported without regulation up to a certain limited quantity.

It is because of this complex set of rules and permutations that mistakes are often made. The EFACS Hazardous Goods module automates the whole procedure at the point of despatch, speeds up the process and prevents manual mistakes.

Managing Deliveries Circumstances can exist where certain goods can only be shipped to certain customers in certain quantities over certain periods of time. This can be automatically handled by EFACS at the point of despatching the goods or raising the order. As well as applying to dangerous or hazardous goods this can also apply to the sale of goods to specific countries and/or companies on political grounds.

Packsize

In addition to the UN and other regulatory agencies specifying how goods should be transported, stored and labelled, the ‘packsize’ of a product is stored and maintained separate to the part unit of measure (UOM), to allow the regulatory control required for ‘limited quantity’ comparison with pack sizes.

Storage of Hazardous Goods The EFACS Hazardous Goods module allows for the definition of stocking and segregation rules for all parts within the system. At the point of defining a part’s default stocking location the EFACS system will check that the part’s storage/segregation rules are being adhered to. Every action within EFACS in which a part is moved/relocated/received, etc will result in a check being made that the locations involved are suitable for the material being transacted.

In addition to the storage control codes stored against warehouse locations, the EFACS Hazardous Goods functionality also includes the concept of quantity thresholds against a stocking location. For example, it is fine to store X grams of a particular part in a location, but not more than Y grams.

Mixture BOMs

For hazardous goods EFACS introduces the concept of Mixture Bill of Materials. This is in addition to the standard engineering bill of materials. This ensures that the hazardous composition of a mixture or ‘preparation’ can be defined as a concentration percentage for each component.

Statutory Documents

Material Safety Datasheets (MSDS) can be automatically built up from standard sections, sub-sections and phrases that are stored within the EFACS system, therefore simplifying and speeding up the process of creating and maintaining these documents. The standard hazardous phrases database is fully multi-lingual, and the standard EFACS reporting language EARL supports molecular formulae printing.

The EFACS ‘Manage Customer Part Datasheets’ application allows a record to be kept of which datasheets have been sent to which customer and when. This is vital for audit and traceability purposes.

Component Parts

A manufactured part could be hazardous even if it doesn’t have a UN or COSHH classification. The EFACS Hazardous Goods module allows for the checking of the chemical/hazardous properties of all of the component parts for storage/transport rules.

This allows the top-level manufactured part to be correctly and safely stored and moved.

Business Benefits

The paperwork, administration and regulatory compliance involved in shipments of hazardous goods is not only time consuming, tedious and repetitive, it is also prone to manual mistakes. The EFACS Hazardous Goods module simplifies and controls all aspects of a company’s transactions that include hazardous or dangerous goods.

By centralising all of the information regarding hazardous regulations, carrier capabilities and part storage attributes into one integrated system, the duplication and inconsistencies inherent in managing multiple systems can be removed. By automating the procedures involved, the speed of processing these goods and the productivity of the staff involved can be greatly increased.

In an increasingly global economy, where goods are regularly transported across international borders and regulations are constantly being tightened, the need for a multi-lingual and fully auditable record of statutory documents, datasheets and labels has never been greater. The EFACS Hazardous Goods functionality removes the burden of regulation, allowing companies to concentrate on the activities that add value.

Beyond Hazardous Goods

It is not just companies that work with dangerous chemicals that may have a requirement for this type of functionality. Many companies outside of the traditional hazardous goods industries have requirements for:

  • Specific carrier selection logic, dependent on multiple carrier attributes.
  • Detailed warehouse/location control the ability to restrict the storage of certain goods to certain physical locations.
  • Warehouse storage segregation rules for defining which parts can be stored adjacent to or near other parts.
  • Restricted sales to customers – for example only being able to sell certain quantities of certain products to specific customers in certain countries.
  • The ability to create product specific datasheets, documentation and labels quickly and easily in a controlled and fully auditable manner.